The Leon County, Florida, Attorney’s Office has announced the implementation of Legal Files, a leading legal matter and document management system developed by Legal Files Software, Inc. The move marks a significant step forward in the Office’s efforts to modernize its legal operations and enhance service delivery to the Leon County Government.
The County Attorney’s Office initiated the transition from its existing legacy software to Legal Files, with a full suite of services that include project management, comprehensive staff training and custom development services to ensure seamless data conversion.
As a small but dynamic legal department, the County Attorney’s Office needed a solution that could adapt to its specific needs and support its growing workload efficiently. Legal Files offered the flexibility, functionality and support the County Attorney’s Office required.
Meeting Specific Legal Needs
In selecting a new system, the County Attorney’s Office identified several key features as essential for meeting its operational and compliance requirements. Legal Files Software was able to deliver on each of these, including:
- Customizable fields to tailor data capture and workflows to the Office’s unique processes.
- Granular access permissions, enabling controlled and secure data access by user roles.
- Integrated calendar and task management to ensure deadlines and key dates are tracked and met.
- Built-in document generation, allowing staff to efficiently produce legal documents.
- Real-time reporting tools for actionable insights into legal matters and trends.
- Automated workflows to increase efficiency and reduce administrative burden.
- Alerts and notifications to keep staff updated on developments and urgent items.
- Robust audit trail capabilities for accountability and compliance tracking.
- Secure document storage for preserving critical legal documents.
Enhanced Integration and Support
Legal Files also offers integration with Microsoft Office 365and Adobe Acrobat, both of which are widely used within the County Attorney’s Office. The system utilizes an SQL database, providing a scalable and efficient backend for data management. Legal Files has also delivered a centralized production and test database environment, ensuring that staff can train and experiment without impacting live data.
The transition includes a comprehensive training program to ensure staff can use the platform effectively, as well as ongoing customer support and software maintenance.
Serving Florida’s Capital County
Headquartered in Tallahassee, Florida’s capital city, Leon County government relies upon its County Attorney’s Office for a wide range of legal services. These include advising the Board of County Commissioners, the County Administrator and various departments and agencies; drafting legislation and contracts as well as representing the County in state and federal court.
By upgrading to Legal Files, the Office aims to streamline these services and reinforce its commitment to responsive, transparent and efficient governance. The implementation is as seen more than a technology upgrade, but as a strategic investment in the Office’s ability to serve the County effectively.
The Leon County Attorney’s Office joins a growing number of public sector legal departments across the country that have turned to Legal Files Software, Inc. for modern, scalable legal management solutions.