Contract Management

All the resources you need for contract management

Contract Management

The complexity of contract management can be daunting for many organizations.  Rely on Legal Files for a complete, end-to-end solution that manages every phase of the contract lifecycle: contract creation, review, execution and renewal. And because Legal Files’ contract management software is extremely flexible and easily customized (even by the non-technical user), the system provides the ideal collaboration tool for multiple departments in an organization involved in the contract process including legal, procurement, risk management, IT, HR and sales/marketing. Legal Files contract management helps companies streamline the entire contract process and reduce training and deployment times, all while maximizing cost savings.

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University of Notre Dame
Timothy J. Flanagan, General Counsel

“Using Legal Files as our contract management solution is probably the most inventive way we are using the system. … we’re able to quickly and easily identify who our authorized signatories are.”

Features

With all the resources your department needs ─matter, email, litigation, legal spend, document & contract management, eBilling and reporting, outside collaboration features, integrated calendars, and a tickler system ─you become more efficient and productive using Legal Files.

  • Robust contract management features
    • Store any type of file (Word, Excel, PDF, images and other formats)
    • Preserve document history with version control
    • Securely author and review documents with Check-in/Lock-out capabilities
    • Locate documents by user-defined profile criteria or document text
    • Leverage easy search capabilities
    • Provide secure, portal access to all related parties or reviewers
    • Limit views and security rights by role or by contract
    • Customize workflow templates for any type of contract
    • Define workflows to track your unique business requirements
    • Launch specific workflows at designated stages  
  • Office Management
    • Access your data any time, anywhere
    • Route contracts, notes and action items to designated parties
    • Save email communications (and attachments) to the contract file through Outlook, IBM Notes, GroupWise and Gmail  
    • Synchronize action items to tasks and calendars in Outlook, Gmail and IBM Notes
    • Use the Legal Files Mobile app for your iPad® or iPhone®
    • Send automatic email notifications for milestone dates to internal and external contacts
    • Assign tasks or events based on user-defined role or purpose (author, reviewer, level of approver, etc.)
    • Choose recipients based on their user-defined roles
    • Fully customize each email notification and create templates for email alerts
    • Receive daily status report alerts
    • Query contracts in various ways with flexible, built-in reporting tools
    • Utilize 90+ standard reports including 25+ Management Dashboard reports
    • Work with many third-party report writers, including Crystal Reports
    • Maintain complete contract history for future reference or auditing purposes
    • Provide an audit trail for compliance
    • Generate reports on key compliance/non-compliance issues at any time
  • Store any type of file (Word, Excel, PDF, images and other formats)
  • Preserve document history with version control
  • Securely author and review documents with Check-in/Lock-out capabilities
  • Locate documents by user-defined profile criteria or document text
  • Leverage easy search capabilities
  • Provide secure, portal access to all related parties or reviewers
  • Limit views and security rights by role or by contract
  • Customize workflow templates for any type of contract
  • Define workflows to track your unique business requirements
  • Launch specific workflows at designated stages  
  • Access your data any time, anywhere
  • Route contracts, notes and action items to designated parties
  • Save email communications (and attachments) to the contract file through Outlook, IBM Notes, GroupWise and Gmail  
  • Synchronize action items to tasks and calendars in Outlook, Gmail and IBM Notes
  • Use the Legal Files Mobile app for your iPad® or iPhone®
  • Send automatic email notifications for milestone dates to internal and external contacts
  • Assign tasks or events based on user-defined role or purpose (author, reviewer, level of approver, etc.)
  • Choose recipients based on their user-defined roles
  • Fully customize each email notification and create templates for email alerts
  • Receive daily status report alerts
  • Query contracts in various ways with flexible, built-in reporting tools
  • Utilize 90+ standard reports including 25+ Management Dashboard reports
  • Work with many third-party report writers, including Crystal Reports
  • Maintain complete contract history for future reference or auditing purposes
  • Provide an audit trail for compliance
  • Generate reports on key compliance/non-compliance issues at any time

Next-Generation Benefits

From easily customizing the platform to managing expenses to accessing your dashboard wherever you are, Legal Files is there to support your day every step of the way.

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8 Steps for Implementing Successful Legal Operations – Part 1 By Matt Ryan, Legal Files Software Senior Consultant   Have you noticed that more attorneys are using the term legal operations? If so, you might be wondering what this new buzz phrase means. Legal operations isn’t a new concept. It’s a multidisciplinary method to optimize