In today’s busy world, you need remote access to your applications and files
The world has changed quickly in the last decade. More people than ever before are working remotely. While some of us might only need to work from home sometimes, others have made it their full-time work arrangement. We also have a need to check in at work while we’re on the road, visiting clients or in the courtroom.
How can we stay in the loop and on track with our work in our changing and increasingly digital world? Having remote access to your applications and files is the key. Legal Files Software has built its software so that you can always work and access the information you need no matter where you are. If you have an internet connection, it’s like you never left the office.
Let’s discuss why having remote access is so important. We’ll also review how you can make sure the legal matter management software you’re considering has the security and access you need for the work you do every day.
Who needs remote access in the legal profession?
As we mentioned, the modern workplace has changed over the years. We regularly need to access important information remotely. While we can all access our email and calendars from our phones, this isn’t enough when you’re a legal professional who is working out of the office.
Many groups of people use Legal Files Software to access their entire legal matter management system when they’re on the go:
- Attorneys in the courtroom
- Investigators who are in the field
- Case managers who make on-site visits
- Legal professionals who are working from home or remotely
What to think about when you’re exploring remote access for legal software
When it comes to remote access, you want to be able to access more than just your email and calendar. You also need to be able to access your core business systems and files stored in your legal file management software. However, not all programs are created equal when it comes to accessing this information. As a result, you need to think about your needs and the type of remote access you need.
Exploring levels of remote access in legal matter management software
The levels of access run the gamut when you want to get to your systems and files remotely. Do you need full access to everything, including your full suite of applications? If so, you want to make sure your legal software is up for the job.
With Legal Files web-based app, you can gain remote access using any device that uses Internet Explorer or Chrome. , and is sized appropriately for the desktop or tablet version of the browsers… Or, you might just need a portal view into your Legal Files database using either your iPhone or iPad. It’s much like using the web-based program, but with a slightly different interface and user experience. Think of it as the difference between accessing Facebook using the website and accessing it using the app. It’s the same content, but it has a slightly different look and presentation.
Setting up permissions and different access levels
When you’re looking at legal matter management software, you want to consider more than levels of remote access. You want to find software that lets you determine how much each user can see and do in the software. After all, not everyone will need to see everything in your legal file management system.
Legal Files Software allows you to grant limited access to certain individuals or groups. For example, your legal department may be working with outside counsel. These attorneys may need to see certain files and documents. However, they don’t need to see everything. Legal Files Software allows you to license a portal to the data they need, while protecting the data they don’t.
The ability to limit who can view information is also valuable for contract management. In these cases, contract reviewers may only need to see finalized contracts. With Legal Files Software, you can make it so that they only see these final drafts, rather than every draft. Clearly, it’s important to have a platform that can handle all levels of access. One that makes it easy to set up specific levels of access for each user.
Don’t forget about security in the context of remote access
Security is an important concern in the legal profession. This is especially true when you’re dealing with remote access and sensitive information. Without the right security, your clients’ information could fall into the wrong hands. No one wants to be responsible for such a disaster.
Legal Files’ built-in security system ensures that sensitive information is made available only to authorized users. Legal Files is designed to enable you to restrict or grant security privileges on multiple levels. The system also prevents unauthorized access to case/matter information, and such information can be made available on a need-to-know basis if cases need to be screened from team members who have a conflict of interest. If desired, access to matters can be further limited to only those matters to which an individual user has been assigned.
Other benefits of being able to remotely access your information
Remote accessibility enhances organization and collaboration when you have coworkers who are working everywhere. For example, investigators working in the field can remotely access Legal Files Software to type notes, create time entries and search for documents, no matter where they are. They don’t need to wait to get back to the office, and there’s no worry about forgetting something.
At the end of the day, you want to deploy remote access options that work for your business. Legal Files Software is the ideal solution when you have different types of users using different devices and who require different levels of access to information.