Legal Matter Management Data Conversion Done Right | Legal Files Software

Data Conversion

Don’t let a fear of data conversion keep you from migrating to a new system


The thought of moving your data from one system to another can be overwhelming. What will the data conversion process look like? How long will it take? What if some of the legacy data is lost during the conversion? These are just a few of the concerns that the attorneys, paralegals, and office support staff have when it’s time to move to a new legal matter management system. While these are real concerns, Legal Software has streamlined the data conversion process to make it as efficient and effective as possible, allowing you to start using your legal matter management software sooner.

Customization and attention to detail are the keys to a successful data conversion

People who migrate to a new legal matter management system need to bring their legacy data from their previous digital format. According to Dale Lowrance, Legal Files Software Customer Service Manager, “The conversion process is similar to the process of moving into a new house. You want to bring all of your furniture from your old house to your new house. You just need to figure out where it fits and where to put it. With Legal Files Software, you don’t have to leave any “furniture” (ie: data) behind during the conversion.” Many legal matter management companies use a standard format for data conversions. For example, they might take the data from your “Field A” and place it in their “Field B.” While this format works in basic situations, it doesn’t work with anything more complex. If the data is outside of the mold that the legal matter management company has established for its data conversions, your legal department loses that legacy data.

Legal Files Software is different. Our team asks customers what data they want to keep and how they plan to use that data in their new system. “To create custom-built conversions, we strive to understand our clients’ business processes and how they use their data. We offer a more consultative process,” Dale said.We also offer cleaner, seamless conversions by creating specific rules to govern data conversions. According to Dale, “Clients get exactly what they need, rather than having to live within the confines of a pre-built conversion template.”

Customers are pleasantly surprised by the Legal Files Software conversion process

The Law Offices of Brian J. Mongelluzzo praised Legal Files Software for its work on the firm’s data conversion. “When I saw all of the work that had to be done, I realized that Legal Files was doing something amazing, and probably in a faster time frame than I could have anticipated if someone said, ‘You have to convert all of this data and make it look like it was there from the beginning,’” Brian said. This type of reaction is common among our clients. According to Dale, “Clients often say, ‘I knew that the Legal Files Software data conversion process would work, but I didn’t know it would work this well.’ Clients appreciate that we don’t take a cookie-cutter approach, and that we take the time to find the best way to make use of their data within Legal Files Software.”